Work with the Best!

Our companies are always looking for highly motivated and talented people passionate about energy and making a lasting positive impact. Come join us!

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Work with the Best!

Our companies are always looking for highly motivated and talented people passionate about energy and making a lasting positive impact. Come join us!

Executive Assistant

Electric Power Engineers

Electric Power Engineers

Administration
Austin, TX, USA
Posted on Friday, June 28, 2024

Executive Assistant

Location US-TX-Austin
ID 2024-1279
Category
Executive
Position Type
Regular Full-Time

Overview

We are designing the grid of the future!

Be a part of an innovative team shaping the grid of the future through advanced energy intelligence. For more than half a century, Electric Power Engineers, (EPE) has partnered with power and energy clients across the globe providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient gid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

Responsibilities

Join us in leading the change!

The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO). This is a blended role providing both administrative and personal support to the COO increasing the executive time to be highly effective in executing the organization strategies. The person will report directly to the COO and will be based in Austin, Texas.

How you can make an impact:

  • Maintain an accurate and detailed calendar for COO, manage and coordinate incoming scheduling requests without too much pressure on the COO.
  • Proactively communicate changes, anticipate and respond to scheduling conflicts and ensure timely resolution of calendar questions/conflicts and escalate to executive for guidance as needed.
  • Review daily meeting details to ensure agenda, and summary are included, and required participants have accepted at least 48 hours in advance.
  • Handles high-level administrative duties by filtering what goes to the COO and what should be handled directly.
  • Attend meetings as requested by COO, take minutes and distributed to attendees. May be requested to track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines.
  • Drafting communications, presentations, reports, and spreadsheets as requested. Act as proxy for communications and approval as authorized.
  • Organize internal and external meetings for COO, including logistical preparation.
  • Provide assistance with personal tasks, such as organizing personal appointments and events, and coordination of family events and appointments.

Qualifications

Bring your passion, here's what’s needed:

  • Executive Assistant (EA) or equivalent experience; 10+ years experience in administrative environment. A minimum of 4 years supporting at an SVP level or higher.
  • Have a customer service mentality to support COO and the organization as needed.
  • Detail oriented, organized with proven ability to successfully multi-task and manage shifting priorities.
  • You think creatively and calmly when it comes to quick and unplanned changes.
  • Strong business acumen with verbal and written English communication skills.
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.
  • Ability to consistently apply good judgment and make good decisions.
  • Ability to maintain confidentiality and discretion at all times.
  • Proven analytical and problem-solving abilities.
  • Organized with a proven ability to juggle multiple projects at once.
  • Experience managing complex event logistics.
  • Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit cards and other expenses.
  • Expert level knowledge of Windows desktop computer applications: Word, Excel, PowerPoint and SharePoint. Core competency in managing executive travel, email, calendar, and contact list/CRM.
  • Prior experience within Consulting, Engineering or High-Tech Industry a plus.
  • This is a full-time position, and general hours are Monday through Friday, 8:00 a.m. to 5 p.m., with occasional need for flexibility to work beyond these hours.

How we support you:

  • Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you.
  • Generous PTO and paid holidays
  • Training and Continuous Education Benefits
  • Work with industry leaders.
  • 401K, up to a 4% match (100% vested from day 1)
  • Flexible Work including hybrid and remote possibilities based on position.

Location: This position will be located in Austin, Texas

Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster, and its supplement are available using the following links: EEOC is the Law Poster

If you are interested in applying for employment with EPE and need special assistance to apply for a posted position, please send an email to: applicationassistance@epeconsulting.com

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from third-party recruiters. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.

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